On-campus assessment preparations and arrangements

Make sure you’re familiar with all the important information about your assessment so that you can do your best on the day and avoid any problems.

Preparation 

Make sure you're ready by following our guidelines for things you can prepare before the day of your assessment.

Timetable

Make sure you read your timetable carefully and check for changes the day before your assessment.  Timetable publication dates can be found here.

  • You must be available to sit your assessments for the entire published exam period. This includes Saturdays and bank holidays.
  • Holidays or other social commitments won't be accepted as a reason for missing an assessment. The assessment timetable may change, so you shouldn't make any personal arrangements during the assessment period.
  • If you miss an assessment without good reason, you will be recorded as absent for that assessment and will forfeit an attempt.
  • You should check your personal assessment timetable (via Minerva or UniLeeds app) for your allocated venue and seat number, where applicable.
  • If you misread the timetable or fail to find the venue, this will be treated as deliberately missing an assessment and you'll be recorded as absent without good cause. 

Assessment clashes
Report any assessment clashes (ie two assessments timetabled at the same time) or any other assessment problems immediately to the Assessment & Progress Team. Include your full name, student number and the module codes and titles for all assessments affected.

Consecutive assessments
If you have three assessments in direct succession, report this immediately to the Assessment & Progress Team. Include your full name, student number and the module codes and titles for all assessments affected.

Definition of three consecutive assessments
Each assessment period has two assessment sessions a day, therefore an example of three consecutive assessments would be:

  • Monday morning assessment (09:00 start)
  • Monday afternoon assessment (14:00 start)
  • Tuesday morning assessment (09:00 start).

Venue

  • Make sure you know the venue of your assessment .
  • Don’t be late. Plan your travel and route and arrive 30 minutes before your assessment begins.

 

Assessments held at more than one venue

  • We try to use venues that are near each other or in the same building, but we still recommend that on the day of the assessment you allow at least 30 minutes to make sure you are in the right place.
  • On the day of the assessment , you can check the seating lists which are posted outside each venue approximately 20-30 minutes before the start of the assessment.
  • Candidates in that room will be listed in alphabetical order. If your name doesn't appear, look for the statement "If your name does not appear here, please see the supplementary list". The list will display which groups of candidates are seated in which venue.
    eg:
    STUDENTS FROM:  TO: GO TO ROOM: 
     Carter, A Simpson, B   Room X
     Turner, R  Zeng, G  Room Y

ID

  • Remember to bring your student card with you, as it is the only form of ID accepted. You must bring it to all assessments and display it on your desk.
  • If you're unable to present your University ID card during an assessment , your details will be recorded. An identification check will be carried out on you, and you will not be able to leave the assessment room until this is completed. If you then attempt to attend further assessments without your ID card, you may find yourself excluded from the assessment. Your name and student number must be written on the front of all assessment script books. 
  • Any student ID cards left in assessment rooms will be taken to the Student Services Centre counter.
  • If you've lost your student ID card, you'll need to visit the Student Services Centre counter and buy a new one. 

Calculators

  • Basic (ie non-programmable) calculators may be used in assessments, unless specifically stated on the assessment paper. In some assessments, there may be a restriction on the type of calculator you're allowed to use. Miniature information processors for the storing of information aren't permitted and their use will be regarded as cheating.
  • Some schools have an authorisation process for calculators which you must follow. It is your responsibility to check whether or not you're allowed to bring a calculator into your assessment and to check that the type of calculator you are using is permitted.
  • Spare calculators are not provided.

Pens and pencils

  • Pens should be black or blue only. If you use a red or green pen or a pencil, your work may not be marked.
  • Pencils - multiple-choice answer cards should be completed using an HB pencil.
    Make sure you have a sharpener or spare pencil and an eraser.

Dictionaries

  • You are only allowed to take a dictionary into the assessment with you if it is specifically stated in the assessment paper rubric (the instructions on the front of the assessment paper) that it is permitted. Always check with your module leader before the assessment whether or not you are permitted to take a dictionary for that assessment. Electronic translators aren't allowed under any circumstances. 
  • All assessment venues will be supplied with a basic English language dictionary that you may request to use by raising your hand and speaking to the invigilator during the assessment. 
  • Where a dictionary is permitted, it must not be annotated, augmented or otherwise altered in any way apart from the inclusion of the owner's name inside the front cover.  Annotations include, for example, notes (including single words), cross-references, highlighted text or underlined text.  Any annotation other than the owner's name on the inside cover will be considered an attempt to introduce an 'unauthorised' item into the assessment room under the Cheating, Plagiarism, Fraudulent or Fabricated Coursework and Malpractice in University Examinations and Assessments Regulations.
  • You are personally responsible for the dictionary you bring to the assessment. To claim it is borrowed or second hand will not be an acceptable defence.

Textbooks

It's your responsibility to check whether or not you're allowed to bring a textbook into your assessment. Unless informed otherwise, textbooks are not permitted. If your school allows textbooks to be used in assessments, check if any annotations are allowed.

Other equipment

Check you have all the equipment you need for your assessment. If you borrow equipment you must make sure there are no notes or annotations that may be viewed as cheating.


On the day

Prepare yourself for the day of the assessment by planning things properly. 

Prohibited items

  • food or drink - you may take a clear water bottle with all labels removed
  • coats
  • bags
  • pencil cases (even transparent ones)
  • blank paper
  • mobile phones/tablets/bluetooth devices/electronic devices
  • personal music players
  • notes of any kind
  • headwear (unless for religious reasons).

If you bring these items with you, invigilators will specify a place where they must be left.  Usually, you will be asked to store your bag under your seat.

Phones must be switched off, with all pre-set alarms disabled. Your phone and electronic devices should be put inside the clear plastic bag provided at the start of the assessment and placed on your desk, as instructed by the invigilator. If you're found using your phone during the assessment, this will be investigated as cheating.

Check you have no notes written on your hands, arms or clothing. Any writing observed on you will be investigated as cheating.

Absence

  • If you’re too ill to take the assessment or your condition may be a danger to others, go to your GP for advice and request a medical certificate stating you were unfit to attend and submit this to your parent school as evidence of mitigating circumstances.
  • You should also check the details of mitigating circumstances if you're unable to attend your assessment for other reasons, such as adverse weather or other emergency.

Seating

  • Check the seating list outside the assessment room and sit in your allocated seat. 
  • If your name isn't on the list(s), inform the invigilator straight away, before entering the assessment room.

Talking

  • Talking isn’t allowed in the assessment room. You may not speak to anyone other than an invigilator. Talking to friends, even if just wishing them good luck, will be automatic grounds for investigation for cheating.
  • If you need anything during an assessment , raise your hand to attract the attention of an invigilator but don't leave your seat without permission.

Your assessment script, rough work and notes

  • Use any left-hand page in your script book for rough work. 
  • Cross out anything you don’t want to be considered by the examiner. 
  • Removing any sheets from the script book will void it and it won't be marked. 
  • If you need more pages, ask the invigilator for an extra script book.

Entering the assessment room

  • You'll be permitted to enter the assessment room at least five minutes before the time indicated on the timetable. The assessment will begin when all students are seated and at the specified time.
  • You must sit in the seat allocated to you (see seating instructions, above).

If you arrive late for an assessment

You should make every effort to arrive on time for your assessments and at the correct exam venue. However, if you are late, take the following action:

If you're less than 60 minutes late:

  • Enter the assessment room quietly and respect the other students who have already started. 
  • Make yourself known to the invigilator.
  • You will not regain any time you have lost by being late but you'll be able to record your details on a form, including the reason for lateness.
    The invigilator will note your arrival time on the form, and it will be sent to the school for consideration during marking and moderation, contributing to any decisions about the award of first attempts.

If you're more than 60 minutes late:

  • You may not enter the assessment room. 
  • Go straight to the nearest assessment sub-office (see exam venues to find out which sub-office is responsible for each venue). A decision will be made as to whether the circumstances leading to your late arrival are sufficiently serious and beyond your control to justify you being granted permission to start the assessment late.
    If permission is granted, a decision will also be made regarding the arrangements under which the assessment will be conducted.
  • Even if you're allowed to take the assessment , there is no guarantee the examiners will accept that the reasons for your late arrival are sufficient for a grade other than AB (absent).

If you arrive after the assessment has finished

  • You won't be permitted to take the assessment under any circumstances, and will be recorded as absent.
  • Go to the nearest sub office to speak to a member of staff. 

Aural/audio assessments

  • If you are late (by any amount of time) you will not be permitted to enter the assessment venue. 
  • Go to the nearest sub office to speak to a member of staff. 

Leaving the assessment room

Leaving early

  • You must ask permission from an invigilator if you wish to leave the assessment early. You won’t be allowed to leave within the first 60 or the last 10 minutes.
  • If you're allowed to leave the assessment early make sure you do so as quickly and quietly as possible.
    Be aware that other rooms may have assessments that have not yet finished. 

The end of the assessment

  • When instructed, stop writing and remain silent and in your seat until all the script books have been collected and the chief invigilator informs you that you may leave.
  • If you've used more than one script book, fasten them together with the provided treasury tag.
  • If you're required to use a multiple choice question card (MCQ), make sure your student ID number is marked correctly on the card. Don't attempt to attach it to your script book - damage to the card may prevent accurate scanning.
  • Don't remove any unused exam stationery from the assessment room. Possession of such items outside of an assessment could be considered as evidence of attempted cheating.