Examination entry

At least three months before you plan to submit your thesis for examination, you must complete the examination entry workflow in GRAD (sometimes called the ‘examination entry form’). 

Please see the Guide to the thesis submission process on the Research student guidance page of the For Students website for more information on the processes.  

Postgraduate researchers registered at one of the accredited institutions (Leeds Trinity University or York St John University) have separate arrangements; please contact your institution directly. 

The examination entry process 

You need to complete the examination entry form workflow in GRAD at least three months before you plan to submit your thesis. 

To access the examination entry form, from the main GRAD front page select ‘My project’. On the right-hand side of your project page select ‘Thesis examination’, and confirm you want to start the record. This opens two workflows: 

(a) Examination Entry: 

You will need to confirm your thesis title, whether you have been a member of staff and provide details of ethical review and any publications. You can then submit the workflow to your supervisor so they can nominate the examiners. You can track the progress via the status box in the workflow.

(b) Thesis Submission: 

This workflow will remain open until you are ready to submit your thesis for examination. 

The examination entry workflow in GRAD 

The workflow covers all research degrees including practice-led programmes. You can track the progress and status of your examination entry workflow at all times in GRAD (see the Status section on the right-hand side of the thesis examination workflow in GRAD). You will receive an email notification through GRAD once the workflow and examiner details have been approved. 

At least one internal examiner and one external examiner will be appointed. In some cases, the appointment of an independent chair may also be required. Postgraduate researchers may be asked by supervisors for their views on individuals who might act as examiners but the decision about the recommendations for appointment will be made in consultation between the supervisors and the Director of Postgraduate Research Studies. The final decision is made by the Progression and Examinations Group.