Postgraduate researcher travel and purchasing

During your studies you may need to arrange travel or to purchase goods or services to support your research.

Travel

All travel and accommodation bookings should be made using Key Travel, however in the first instance please contact your Graduate School who will help guide you through the process.

Further information about Key Travel can also be found on the Finance Sharepoint and Purchasing pages.

Insurance

If you are travelling outside of the UK on behalf of the University you may be covered by the Worldwide Business Travel insurance policy purchased by the University. 

Email the Insurance team at insurance@leeds.ac.uk to find out if you will be covered.

Fieldwork

If you are doing fieldwork or other research activities away from the University for one month or longer, you must complete a Change of Study Location form on GRAD.

This is especially important to do if you are studying here on a Tier 4 or Student Visa.

If you are organising fieldwork, you must ensure an effective fieldwork assessment process in in place to minimise risk and ensure that as a University we fulfil our duty of care to protect staff, Postgraduate researchers and other affected people.

Wellbeing, Safety and Health Services explain out what the University requires of staff and Postgraduate researchers in respect of fieldwork health and safety considerations, along with guidance to help achieve this.

Speak to your Graduate School or faculty/school to learn more about fieldwork processes and guidance.

Purchasing

Purchasing processes vary across the university.

If you need to buy anything for your project please speak to your supervisor first who can advise you on the local arrangements and how to use any relevant account codes.

FInd out more about purchasing, our purchasing systems and partners.