Attendance – what we expect

If you’re an apprentice, you must:

• Undertake ‘active learning’ every calendar month in your practical or training period.
• Record off-the-job learning in your PebblePad activity log each month.

Failure to do so may put our apprenticeship funding at risk.

You may need to take a break in learning if you can’t undertake active learning but plan to continue on the programme.

Contact the Apprenticeships team at apprenticeships@leeds.ac.uk with any questions.

You must let your school and placement provider know if you can’t attend your placement.

Your placement provider should inform the school placement coordinator of your absence within a couple of days.

Your teaching school will notify your parent school if your attendance or engagement is a cause for concern.

Refer to your school’s guidance for programme-specific attendance and engagement monitoring information.

For 100% online distance learning programmes via the Digital Education Service (DES), attendance is defined as ‘accessing online information through Minerva, with weekly webinars on Collaborate Ultra.

If you fail to engage, you’ll be issued an email reminder.

If your level of student attendance is unsatisfactory, the Unsatisfactory Work, Attendance, and Progress Procedure will be initiated.

Refer to the DES attendance policy ‘Taught Postgraduate Code of Practice on Attendance’ in Minerva or your Student Education Service team for more information.

Your fieldwork tutor will monitor your attendance and engagement. They’ll follow up on absences in briefings and progress meetings.

Refer to the guidance provided by your programme or school for details.

Your sponsor institution is responsible for reporting continuous absence to the Home Office. If you’re taught at Leeds but sponsored by another institution, we'll notify the partner institution of absences.

Outgoing students

Attendance monitoring is in cooperation with staff at the partner university abroad. This includes if you’re studying remotely as part of your study abroad year or programme.

You’ll have regular contact with your school study abroad coordinator or representative.

If you hold a student visa, you should complete and submit the short report of academic activities form each term. The study abroad advisor at the partner university must sign and stamp it.

Incoming students

Your parent school is responsible for monitoring your attendance.

If you intend to study at the University of Leeds for six months or less and enter the UK with Student Visitor status, you’ll be monitored as part of the school’s general duty of care.

You don’t come under UK Visas and Immigration points-based system requirements.

Your placement provider will monitor your absence in their usual way and notify us of any unexplained absence.

Attendance must be monitored to ensure you meet the total hours required by your placement module and (where relevant) UKVI visa requirements. This applies if you’re working from home as part of your placement.

Your placement provider must have a clear mechanism to report absence or attendance concerns to the University in adherence with the signed tri-partite agreement.