Erasmus+ grants

If you will be on a work or study abroad placement in a European country anytime throughout the 2020-21 academic year, you may be eligible for an Erasmus+ grant to supplement your student loan.

Brexit Information

There is sector-wide concern about the UK’s future membership of the Erasmus+ programme after the 2020-21 academic year due to the UK leaving the European Union. Therefore you are encouraged to read up-to-date advice about any impact this may have on your eligibility for the Erasmus+ funding and the future of undertaking a work placement or studying at a partner university in Europe here.

Coronavirus (covid-19) Information

If you are a 2020/21 University of Leeds study abroad student whose placement has been affected by the coronavirus pandemic, please see our dedicated page about how your Erasmus+ grant may be affected and what you need to do

The Erasmus+ grant is only available to placements that start overseas. This unfortunately means that if your placements starts in the UK (or your home country) and you’re initially working or studying from home – the Erasmus+ grant won’t apply until you physically move overseas and start your placement in your host country.

What is the Erasmus+ Programme?

Erasmus+ is the European Union programme (2014-2020) for education, training, youth and sport. It has the overall aim of increasing student mobility across Europe and investing in knowledge, skills and competencies which will benefit individuals, institutions, organisations and society as a whole by contributing to growth and ensuring prosperity and social inclusion in Europe and beyond. One of its main objectives is strengthening linguistic skills and supporting language learning.

The Erasmus+ programme is financed by the European Commission and there is generous funding involved. The British Council is the 'National Agency' for the administration of the Erasmus+ scheme in the UK. The British Council act on behalf of the European Commission, which is the underwriting agency for the Erasmus+ programme. Further information can be found on the Erasmus+ website.

At the University of Leeds:

  • the Study Abroad office looks after Study Abroad placements and the staff training and teaching scheme. Read about the programme on the Study Abroad website.
  • the Careers Centre looks after Work Placements abroad. Read about Erasmus+ work placements on the Careers Centre website.

Erasmus+ grant amount

If you are studying or working abroad as an Erasmus+ student, and comply with all relevant paperwork requirements, you are eligible to receive a non-repayable Erasmus+ grant. This is regardless of your level of study or nationality. More information on paperwork needed for Erasmus+ purposes can be found on the 'Erasmus+ Exchange Requirements' section below. 

The Erasmus+ grant is awarded in addition to any student finance that you are eligible for. Read more about student finance on a placement abroad year on the tuition fees and loans page

In addition to the Erasmus+ grant, students from disadvantaged backgrounds receive an additional ‘widening participation’ monthly supplementary grant. In 2019-20 an additional monthly supplement of €120 was paid to Erasmus+ study students and an additional €20 per month was paid to Erasmus+ work placement students who could demonstrate that their household income was £25,000 or less. 

If you are a student with a physical, mental or health-related condition that would make your participation in Erasmus+ impossible without extra financial support, you can apply for an additional 'Erasmus+ special needs support grant' to help finance extra costs associated with your condition. This grant is intended to help you take full advantage of an Erasmus+ mobility experience.  Examples of areas eligible for support include (but are not limited to): adapted accommodation, travel assistance, medical attendance, supportive equipment, adaption of learning materials, an accompanying person. 

Monthly grant rates and Widening Participation top-up rates can be viewed on the Erasmus+ website

Switzerland and GE3 study placements

If you are studying or working in Switzerland, or studying at a European university via the Global Engineering Education Exchange Consortium (GE3) you are not eligible to receive the Erasmus+ funding. However, if you are studying at a Swiss institution you will usually receive comparable funding directly from your host institution. Further enquiries about the parallel Swiss exchange programme should be made to the Study Abroad Office. There is no parallel scheme for GE3 students.

Erasmus+ payments 

The British Council provide the overall funding to the University of Leeds in two allocations in Euros. The exchange rate used to convert the Euro allocation to sterling is the daily rate used by the University of Leeds when converting the Euro allocation provided by the British Council. Therefore, the rate is likely to change between the first and final allocation.

The University of Leeds will guarantee Erasmus+ funding for a maximum of initially 70% of the fully certified duration of your placement period. After your placement has ended, the University of Leeds will make a final “top-up” payment of up to a further 30% depending on the level of funds made available by the British Council. The amount you receive will be calculated based on the eventual length of your placement and will be adjusted accordingly based on dates supplied on your 'Certificate of Attendance'.

Monthly grant rates vary depending on the destination country and year of study so the projected grant rates in the table below are provided as a guide only. These rates do not include the additional Widening Participation supplement.

Placement Length Estimated Country Rate  Guaranteed first instalment  Top-up payment if university is fully funded  Top-up payment if university has a shortfall in funds of 10%  Top-up payment if university has a shortfall in funds of 15% 
4 months study €300  €840  €360  €240  €180 
4 months work €400  €1120  €480  €320  €240 
9 months study €300  €1890  €810  €540  €405 
9 months work €400  €2520  €1080  €720  €540 

Provided that the required paperwork has been submitted in a timely manner, we expect eligible students to receive the grant as follows: 

  • If spending semester 1 or a full year abroad - first instalment of the grant in the autumn. The "top-up" instalment is paid at the end of the academic year. 
  • If spending semester 2 or the third term abroad - first instalment around the time you leave to study abroad or have started your work placement. The "top-up" instalment is paid at the end of the academic year.
  • Widening Participation grants for Erasmus study or work placement students will be paid as a mid-placement payment, usually in February if spending the full year abroad. 

For all recipients, the Erasmus+ grant can only be paid into a UK bank account in your own name. Make sure you have entered your bank details into Minerva.

Multiple Erasmus+ payments

You are allowed to claim a grant for ‘multiple Erasmus+/European exchange periods’ up to a maximum of 12 months in total at each degree level, so if you are learning two languages and participating on two Erasmus+ placements (work or study) you may not be able to benefit from the grant for the duration of both periods abroad. 

Leaving early and grant repayment 

You may be asked to repay part of your Erasmus+ grant if you leave earlier than expected, or if the 'Certificate of Attendance' that you receive at the end of your placement abroad suggests you were studying abroad for less time than you received the grant for.

If the University of Leeds overpays the grant for any reason, e.g. due to miscalculation, misleading or incorrect information or because of any errors made by payment staff, then you are required to repay the relevant amount of grant money. This is because the grant is provided to assist students in both studying and working abroad each year and must be distributed in a consistent, fair and transparent way. Any grant money incorrectly retained by one student prevents that grant money from being given to another student.

Erasmus+ exchange requirements

If you will be on a placement abroad for the full academic year, the Study Abroad Office or Placements Team will provide information on the required Erasmus+ paperwork and their deadlines a few weeks prior to your placement starting. 

If you will be on work placement abroad, your School needs to approve your work placement and pass on your name to the Careers Centre, who will email an application form to your University of Leeds email account a few weeks before your placement starts. For more about the Erasmus+ work placement application and deadlines, please see the information on the Careers Centre website

The Erasmus+ funding is generous. However, there are strict rules about the various documents and processes you need to complete or supply throughout the year to obtain the grant. Your Erasmus+ period will be deemed incomplete if the documents and processes outlined below are not completed or returned to the University of Leeds by the deadline given, and any Erasmus+ funding received to date will need to be returned to the University.

Documents needed before the 1st grant payment is made 

There are several documents you are required to complete and return to the Study Abroad Office/Placement Team in order to receive your Erasmus+ grant. Below you will find an outline of the required documents and deadlines by which you must complete them.

Your personalised Grant Agreement, Learning Agreement and Pre-Departure checklist will be emailed to you. All other required documents are available to download from the Study Abroad Handbooks and Documents page. 

Document or Process Study Work Deadline
Pre-Departure Checklist Yes No 

Before the start date of your placement.

(This is not compulsory for LCS students).

Work Placement Application Form No  Yes  At least 4 - 6 weeks before you plan to start work at each placement 
Proof of Work Placement Document  No Yes  You must provide a signed document (e.g. University Tripartite Agreement or Job Contract) which shows your start and end dates
Register with the University of Leeds  Yes  Yes  After 1st August 
Personalised Grant Agreement Yes  Yes  Before the start date of your placement.
Widening Participation Declaration (if applicable) Yes* Yes*

Before the start date of your placement. 

*Only for students with a household income of £25,000 or less, which can be evidenced by your Student Finance provider.

Personalised Learning Agreement Yes  No 

Within one month of your placement start date.

Please refer to the step-by-step guidance when filling in your Personalised Learning Agreement.

Traineeship Agreement  No  Yes  Within one month of your placement start date. 
Certificate of Arrival Yes No As close to the physical presence (in country) at your host institution/employer.
Initial Online Language Assessment (if applicable) Yes*  Yes* 

Before the start date of your placement. 

*The Online Language Assessment (OLA) is compulsory only for students studying or working in the host language. The languages assessed can be found here. Please refer to the OLS Flyer to find out whether the OLA is a compulsory part of study abroad/work placement. 

Bank details on Minerva Yes  Yes 

After the 1st August, click here for instructions

Documents needed before the top-up grant payment is made

The Erasmus+ grant top-up payment can only be released once the below have been completed. Documents are available to download from the Study Abroad Handbooks and Documents page. 

Document or Process Study  Work  Deadline 
Certificate of Attendance Yes Yes  As close to the end of your placement as possible (no later than mid-August).
Erasmus Feedback  Yes Yes 

No later than 3 week after your end date.

You will receive an automated email from the EC's feedback software close to your expected date of completion.

 

Transcript of Records Yes Yes  As soon as your host university/organisation releases it. 
Final Online Language Assessment (if applicable) Yes*  Yes* 

At the end of your placement.

*If you have completed the initial OLA you will also be required to take a second assessment at the end of your placement. The completion of both assessments is a requirement for you to receive your Erasmus+ funding.

Acknowledge Grant Amendment

Yes Yes 

Study Placement:  A personalised email will be sent to you outlining the total grant you will receive based on the confirmed dates of attendance and funding allocation from the British Council.

Work Placement: If there is a shortfall in funding you will receive a personalised email outlining the revised expected payment.