The viva (oral examination)

The oral examination is a vital part of the assessment process. Find out how it is arranged and what to expect during your viva.

 

March 2020 - Important Information

Arrangements have been made for it to be possible for you to complete your viva via video streaming, where appropriate. Your Graduate School can provide advice and support. If you prefer to postpone and rearrange your viva, we will be happy to support this – please contact your Graduate School.

Please see our Guide to the thesis examination process for more detailed information.

The purpose of a viva

All PGRs must attend an oral examination (viva) to ensure that your thesis meets the University standards for the degree and that you have written and understood the work submitted. A ‘mock viva’ may be helpful for some PGRs and can be arranged with your supervisor.

Arrangements for your viva

Arrangements have been made for it to be possible for you to complete your viva via video streaming.  The policy on video stream is available to download. If you prefer to postpone and rearrange your viva, we will be happy to support this - please contact your Graduate School. Your internal examiner will let you know the date and time of your viva, which should normally be within three months after your thesis has been sent to your examiners. If you have a tight schedule (for example due to a job offer subject to award of the degree or your visa is due to expire) please tell your supervisor and Graduate School as soon as possible. 

Preparing for your viva

The following may be helpful but please consult your supervisor(s) for appropriate guidance in preparation for your oral examination and also see our Guide to the thesis examination process:

  • The Doctoral College Minerva organisation includes the “The final stages of your research: Post-transfer to completion” course which guides you through the final stages of your research, thesis preparation and preparing for your viva. You will find information covering the format regulations for the thesis, eThesis and copyright issues, the process to submission and the options open to examiners following the viva. This is available to PGRs at any time of the year through Minerva.
  • Guidance on the Viva generally and for videos streaming more specifically, is now available in a new ‘Your Viva’ section of the Leeds Doctoral College organisation in Minerva.  
  • OD&PL are now offering mock video streamed Vivas for those with upcoming Vivas by Teams – further information can be found in the Guide to the thesis examination process
  • A “mock viva” may be helpful for some PGRs, and if so, you should  consult your supervisors.
  • You should, at an early stage in your candidature, make yourself aware of the criteria for award of the research degree programme for which you are registered.  This is the criteria that will be used by the examiners at the final examination stage.  The requirements and learning outcomes for research degrees are provided in the Ordinance and Regulations and Programmes of Study.
  • After the oral examination the examiners must produce a joint report which outlines their recommendation. You might find it helpful to look at the examiners’ report form which describes the criteria against which your examiners will be assessing your work.

Use of University facilities while awaiting your viva

Your access to library and IT facilities is automatically extended without charge for a period of up to six months from the date of submission of your thesis. This is known as “registration whilst under examination”. It enables you to make use of University facilities whilst preparing for the viva examination and also for a short period after examination when some candidates are required to make minor corrections to their thesis.

What you can expect on the day

The University does not have specific regulations regarding the length of the oral examination or what should be discussed except that the thesis should be discussed with you. The viva gives you the opportunity to demonstrate your understanding of the subject and answer questions to support aspects of your thesis that the examiners may not be satisfied with. You can expect to see the internal examiner(s), the external examiner(s), the independent chair (if appointed) and your supervisor (as an observer only, and only if you wish them to be there).

Your viva must be conducted in English. (With the exception of research degrees in the modern languages, where, in certain circumstances approved by the Graduate Board, the viva might, with the agreement of the examiners, be conducted in a language other than English.)

Please take a copy of your thesis to your examination. Your copy of the thesis may be annotated or referenced with e.g. post-it notes, for example to mark editorial errors you have spotted when re-reading the thesis or help you find sections quickly.  Recording of the viva by any party is also not permitted.

Please see our Guide to the thesis examination process for more detailed information.  

Result of the viva

The result of the examination should be given informally to you, normally immediately after the oral examination, or within 24 hours of completing the viva. Further advice is available about possible outcomes and what happens after your examination. More information is also available in our Guide to the thesis examination process.