Award of your research degree and graduation

Pass lists for research degrees are produced regularly throughout the year.

Research degree award

Your research degree award can only be confirmed once all the following conditions have been met:  

  • Your examiners’ report has been approved by the Progression and Examinations Group at one of its meetings.
  • Doctoral College Operations (DCO) has recieved confirmation that the internal examiner is satisifed with any corrections.
  • You have deposited the full text version of your eThesis in White Rose eThesis Online.
  • All tuition fees to the University have been paid.
  • If applicable, all assessed or taught modules have been completed successfully.

In accordance with the decision of the Graduate Board no exceptions will be permitted and the staff in DCO have no discretion in these matters.  

After the date of the Progression and Examinations Group meeting you can track progress towards award in GRAD via the ‘award checklist’. Once your name has appeared on a pass list you will receive an email to your University account confirming that the award of your degree has been made. Please allow two working days from the date of the meeting for this to happen. You can find out more about pass lists on the Examination process overview page of the For Students website


Further information about the arrangements for graduation and certificates can be found on the Graduation page on the For Students website.

Graduation-related deadlines for postgraduate researchers (PGRs) – December 2023

Event Date
Deadline for registering your graduation choice Please see the Graduation page on the For Students website.
Deadline for receipt of completed Examiners’ Reports (prepared by the examiners after the viva) in DCO TBC
Last Graduate Board Progression and Examinations Group meeting before the ceremonies  TBC
Deadline of confirmation of corrections and submission of eThesis  TBC
Publication of final pass list before the degree ceremonies  TBC

Award statement for research degrees 

After your name has appeared on a pass list, if you require evidence of your research degree award before you receive your official certificate, you may wish to request a statement. The statement will confirm: your period of study, School of registration, thesis title, submission date for examination, viva date and date of award. Statements can take up to four weeks to process (please note that if you apply for a statement before your name has appeared on a pass list, the four week period will begin from the date of publication of the pass list). Statements for research degrees are provided free of charge for the first three months after your name has appeared on a pass list. Requests for research degree statements can be made to the thesis examination team on if evidence of your research degree is essential at that time i.e., for job applications. After three months, statements should be ordered through the online store on the University website and there is a small charge.

Graduate visa

PGRs holding a current Tier 4/Student Visa may be able to apply for the Graduate Visa once they have appeared on the pass list. Further information is available on the Working in the UK after study page of the For Students website.