Examination process overview
When you're approaching the end of your research degree, there are a few administrative steps you'll need to take to initiate the submission and examination process.
Find out the process and timescales for the submission and examination of your thesis so you know what to expect and how long it's likely to take. Please see our Guide to the thesis examination process for more detailed information.
During the final year of the standard period of study
- You should attend any relevant thesis preparation workshops.
- You should familiarise yourself with the expected and maximum time limits for the submission of your thesis
- You should begin thinking about the process for examination entry
At least three months before submitting your thesis
- You should complete and submit the GRAD examination entry workflow.
- Your supervisor will approach potential examiners.
- Once the potential examiners have informally agreed, your supervisor will complete their part of the examination entry workflow with the nominations.
- The workflow is checked by your Graduate School and Director of PGR Studies. It is then sent to Doctoral College Operations to check the eligibility of the proposed examiners before the Examinations Group reviews and approves the recommendation.
- Further information is available on the examination entry page.
Submitting your thesis
In response to the current situation, we have moved to online thesis submission only. Theses should be submitted via GRAD as a PDF; soft-bound copies are not required. Your thesis can be submitted and assessed remotely.
Your oral examination (viva)
- In response to the current situation, arrangements have been made for it to be possible for you to complete your viva via video streaming. The policy on video stream is available to download. If you prefer to postpone and rearrange your viva, we will be happy to support this - please contact your Graduate School.
- This will normally take place within 3 months of your examiners receiving your thesis.
- If you wish, your supervisor can attend your viva.
- The examiners informally notify you of their recommendation (usually immediately after the viva but within 24 hours), normally one of the following: pass (or pass subject to the correction of editorial and presentational corrections or minor deficiencies), referral or fail.
After your oral examination (viva)
- The examiners prepare an examiners’ report on the viva which is passed to the Director of PGR Studies before forwarding to DCO.
- The examiners’ report is considered at the next Examinations Group meeting. The examiners’ recommendations are always subject to final approval by the examinations group meeting.
- If you've been recommended for the award of the degree with no corrections, you can arrange for your thesis to be hard-bound in accordance with the Guide to the thesis examination process and prepare your eThesis if required.
- Once the internal examiner has approved any corrections, you can arrange for your eThesis to be uploaded to WREO.
- If you've received a referral, you'll receive individual notes for guidance, outlining the required changes to help you prepare to resubmit. These notes must be submitted with the examiners’ report for approval by the Examinations Group. The notes will be issued to you by DCO once they’re approved. You can find out more in the guidance document for referred students.
Depositing your final thesis
- Your final thesis should be submitted in PDF format via White Rose eTheses Online (WREO). To find out how to do this, visit the page on submitting your eThesis.
Publication of pass list
Your name will be published on a pass list after:
- The examiners’ report has been approved at a Graduate Board’s Examinations Group meeting
- DCO has received confirmation that the internal examiner is satisfied that you've completed any required corrections
- You have submitted your eThesis
- You've paid all your tuition fees.
- Marks have been returned for any taught modules that form part of your programme of study.
For more information, read the page on award and graduation.