Alternative exam arrangements

If you're disabled, or if you become ill at the time of your exams, then special arrangements may be made for you.

Find out what kind of adjustments can be made in order to enable you to sit your exams, and how to notify us if you need to have special arrangements put in place. 


The University has agreed changes to assessment due to the ongoing situation relating to coronavirus.  Those students who need to undertake formal assessment (exams) in May/June will undertake these online.  Moving to online assessment may mean that you do not need all your usual Exam Access Arrangements, especially those which address venue and access to facilities, but we recognise that you may want to check what your exam arrangements might look like in relation to online assessment.  This guidance document explains how your existing access arrangements will be ‘mapped’ into the online environment. 

Your School is responsible for ensuring that you have access to your online exams, and they have received guidance on how to do this.  If you have any difficulties with accessing your assessment, please speak with your School Student Support Office.


If you need any adjustments to be made for you so that you can take your exams then it is your responsibility to let your school know. You also need to contact Disability Services as soon as possible to have a needs assessment. 

The deadlines to submit evidence for any exam arrangement (i.e. scheduling and others) are:

  • Friday 25 October (to be in place for January 2020 exams)
  • Friday 21 February (to be in place for May/June 2020 exams)

The Disability team will make sure that the Exams team makes appropriate arrangements for you. Please note, if you submit evidence after the above deadlines - the arrangements will not be in place for your next set of exams, and you will need to talk to your School about mitigating circumstances. 

Arrangements are made on an individual basis and might include things like:

  • extra time
  • rest breaks
  • use of a computer
  • a support worker to assist you as a reader, scribe or prompter. Download the exam assistants document for more information. 

Once we've been told of your disability, you can review the arrangements that have been made for you via Minerva. To do this:

  1. Log into Student Services
  2. Click on "Examinations"
  3. Select "Examination Arrangements".
Download our checking your exam access recommendations document for an in-depth guide on exam arrangements. 

Late notice

If you have not signed up with Disability Services and sent sufficient evidence by the published exam deadline, you will not have arrangements in place for the upcoming set of exams, but they will be in place for all future exams. For example, if you miss the October exam deadline, you will not have arrangements in place for the January exams, but you will for the May/June exams.

Your exam recommendations will still be visible via Minerva, but you will see an entry entitled ‘Not current exam session’ along with the rest of your exam recommendations. If you feel you will be disadvantaged by not having arrangements in place, you should talk to your School about the possibility of applying for mitigating circumstances. 


If you're absent from an exam or believe that your performance in an examination or assessment has been affected by illness or other adverse circumstances, you must provide a written explanation to your parent/teaching school(s) within five working days of the examination. In the case of illness, this must be accompanied by a full medical certificate from a doctor.

We advise you to check your school's individual mitigating circumstances policy, including deadlines for each semester and where to submit the claim.

Temporary exam arrangements due to illness and disability or other reasons

If you need temporary modified exam arrangements to be made for you due to illness or disability or another reason, you'll need to submit a request to your parent department with up to date medical evidence (a medical note dated within four weeks before the start of the exam session).

You'll receive an email from the Exams team once your exam arrangements have been made.

Queries about your alternative exam arrangements

Check your personal timetable in Minerva.

Once the exam timetable with venues has been published, extra time will be shown after the exam code in brackets. For example, SLSP391001<+15> indicates 15 minutes per hour extra time.

If you have any queries regarding your requirements, email  or phone 0113 34 34119 or 0113 34 36270.

    Please include your student ID number and the module code of your exam in the email.