Unsatisfactory attendance

Failure to attend or absence without permission can have serious consequences and may ultimately result in you being excluded from the University.

If you know you will be absent from a session, it is important that you notify your school in advance.

Consequences of unsatisfactory attendance

If your school decides that your attendance is unsatisfactory, you will receive a warning from the head of your parent school.

Initially, this may be an informal warning but if your attendance doesn't improve immediately or you can't explain it satisfactorily, the head of school may apply the formal unsatisfactory attendance procedure.

Formal unsatisfactory attendance procedure

If a Head of School judges your case to be sufficiently serious, they will issue you with a first formal written warning.

If there is no improvement in your attendance and you have not made a serious attempt to recover the position, your parent school will issue you with a second formal written warning. This warning will be copied to the Student Cases Team.

If your school recommends that you should be excluded from the University, the Student Cases Team will notify you and invite you to submit a plea against this recommendation. The Head of Student Cases will then interview you.

Based on the interview and the information you provide, your school will decide the next course of action. This will usually be one of the two following possibilities:

  • The case will be submitted to the Deputy Vice-Chancellor: Student Education in order to exclude you permanently from the University.
  • The second formal warning will be enforced with a final warning that if you do not make a serious attempt to recover the position, then your case will proceed to the Deputy Vice-Chancellor with a recommendation for exclusion.

Where the case proceeds to the Deputy Vice-Chancellor, the decision is final.

Presumed withdrawn process

The presumed withdrawn process provides the University with a means to exclude students who have an unsatisfactory attendance record from the University.

There are currently two scenarios in which you may be made “presumed permanently withdrawn”:

  • If you are currently registered as a student, but have failed to attend for four weeks or more and failed to respond to two occasions of written school contact.
  • If you were on temporary leave and have failed to return by your expected return date, and have failed to respond to two occasions of written school contact in the month prior to your return.

In both cases, your school would notify the programmes and assessment office and they would instigate the presumed permanently withdrawn process. The office would then inform you that the presumed permanently withdrawn process had begun.

If you are an international student who is presumed withdrawn,  you should seek immigration advice immediately.

Legal responsibility to inform UK Visas and Immigration

The University has a legal responsibility to report any serious case of non-attendance by an international student to the UK government, as non-attendance may invalidate the terms of the student’s visa. 

The standard attendance process applies to all students in relation to failing to register, leavers, presumed withdrawn and sanctions under the unsatisfactory students procedure.

If you are an international student that falls into one of these categories, the University will carry out the following final verification before notifying UK Visas and Immigration.

Once you have received your final notification relating to your unsatisfactory attendance, the University has ten days to notify UK Visas and Immigration that you are a presumed leaver.

During this time, the University will make a final check with your school to ensure all held information is correct to date and that you are, indeed, a leaver.

Further information

Further details of the unsatisfactory student procedure can be found at the Student Cases website.