Change of personal details
Please let the University know immediately about any changes to your personal details so our records are up to date.
Change of Name
The University’s student database (Banner) records your name in two formats, which are both used for formal verification purposes (Legal Name and First, Middle, Last). These should therefore be a reflection of your formal name and match each other exactly.
You will be asked to confirm your name is correct when you register for each academic year, and when registering for graduation. Please note your Graduation Certificate will show your Legal Name, and does not include any prefixes or suffixes. If you change your name at any other time, you should inform the University.
How to Update your Name
In order to update your name, you will be asked to complete a Student Notification of Change Form and provide one of the official documents from this list:
- Passport (and immigration permission for international students)
- Driving Licence
- Deed Poll
- Marriage Certificate
- Divorce Certificate
If you are an international student a name change will impact your immigration permission. If you have not yet updated your passport and immigration permission with the new information you should contact the International Student Office first.
Exam seating lists will be updated as quickly as possible. However, where a change is close to an exam period, in limited situations it may not be possible to reflect your change on the seating list. If this causes you concern, please contact the Exams team.
All changes must be made before you complete your studies to be processed within our standard procedures. If you do wish to change your name after the completion of your studies, please contact the Graduation team for further advice.
Change of Title and/or Gender
You will be asked to confirm your title and gender records are correct when you register. You are able to change your title and/or gender marker at this stage each academic year. If you would like to make any changes at any other time, you should inform the University.
How to Update your Gender Marker
In order to update your gender marker, please complete a Student Notification of Change Form and email it to the Student Services Counter team.
For further information and guidance on gender marker changes, please see the Equality Policy Unit Guidance to Support Trans Staff and Students.
How to Update your Title
If your change of title relates to professional standing, you will also need to provide official documentation to support this before the update can be made. Please email a scan or photograph of your official documentation with your completed Student Notification of Change Form to the Student Services Counter team.
Change of Address and/or Telephone Number
The University needs to hold your permanent home and term time addresses and telephone numbers, along with the address and phone details for named emergency contacts.
Please update your address and emergency contact details through Minerva. Click the ‘Access Student Services” icon in the toolbar in the top right. Once logged in to Student Services, select 'Personal information' and follow the links for addresses. You can download guidance on updating your addresses here.
International students that have a police registration certificate must also keep the Overseas Registration Office at Pudsey Police Station informed of any changes to their term-time address. More information about how to do this is on our police registration page.
If you are registered with Leeds Student Medical Practice, you must also inform them about your change of address separately. The University will not do this for you.
Change of Nationality
Your nationality will be confirmed during your identity check when you start a new course at the University. If any updates are required to your nationality after your identity check, you will need to provide official documentation to support this before the update can be made. Please email a scan or photograph of these official documents to the Student Services Counter team.