Change of personal details

Please let the University know immediately about any changes to your personal details so our records are up to date.


Change of name

The University’s student database (Banner) records your name in two areas, which are both used for formal verification purposes (Legal Name and First, Middle, Last). These should therefore be a reflection of your formal name and match each other exactly.

You will be asked to confirm your name is correct when you register for each academic year, and when registering for graduation. Please note your Graduation Certificate will show your Legal Name, and does not include any prefixes or suffixes. If you change your name at any other time, you should tell the University by visiting the Student Services Counter in person.

In order to update your name, you will be asked to provide official documentation for the update to be made (e.g. deed poll, marriage certificate, divorce certificate). If your course is based on campus you will need to bring these original documents to the Student Services Counter on Level 9 of the Marjorie and Arnold Ziff Building where you will also be asked to complete a Student Notification of Change Form. If you are a distance learner however, you can send us scanned copies of these official documents to ssc@leeds.ac.uk but they will have to be officially certified beforehand (by post office, notary public, doctor, dentist, etc.) for us to be able to make the change. Please include with the scanned documents a completed Student Notification of Change Form.

Exam seating lists will be updated as quickly as possible, however, where a change is close to an exam period, in limited situations it may not be possible to reflect your change on the seating list.  If this causes you concern, please email the Exams Team

All changes must be made before you complete your studies to be processed within the standard procedures. If you do wish to change your name after the completion of your studies, please contact the Graduation Team for further advice.

Change of title and/or gender

You will be asked to confirm your title and gender records are correct when you register for each academic year. You are able to change your title and/or gender marker at this stage each academic year. 

If your change of title relates to professional standing, you will be asked to provide official documentation to support this before the update can be made. If your course is based on campus you will need to bring these original documents to the Student Services Counter on Level 9 of the Marjorie and Arnold Ziff Building where you will also be asked to complete a Student Notification of Change Form. If you are a distance learner however, you can send us scanned copies of these official documents to ssc@leeds.ac.uk but they will have to be officially certified beforehand (by post office, notary public, doctor, dentist, etc.) for us to be able to make the change. Please include with the scanned documents a completed Student Notification of Change Form.

In order to update your gender marker, please complete a Student Notification of Change Form and return this to the Student Services Counter on Level 9 of the Marjorie and Arnold Ziff Building. For further information and guidance on gender marker changes, please see the Equality Policy Unit Guidance to support trans staff and students.

Change of address and/or telephone number

The University needs to hold your permanent home and term time addresses and telephone numbers, along with the address and phone details for named emergency contacts.

Please update your address and emergency contact details through Minerva. Click the ‘Access Student Services” icon in the toolbar in the top right. Once logged in to Student Services, select 'Personal information' and follow the links for addresses. You can download guidance on updating your addresses here. 

International students that have a police registration certificate must also keep the Overseas Registration Office at Pudsey Police Station informed of any changes to their term-time address. More information about how to do this is on our police registration page.

If you are registered with Leeds Student Medical Practice, you must also inform them about your change of address separately. The University will not do this for you.

Change of nationality

Your nationality will be confirmed during your identity check when you first join the University; if any updates are required to your nationality after your identity check, you will be asked to provide official documentation to support this before the update can be made. If your course is based on campus you will need to bring these original documents to the Student Services Counter on Level 9 of the Marjorie and Arnold Ziff Building. If you are a distance learner however, you can send us scanned copies of these official documents to ssc@leeds.ac.uk but they will have to be officially certified beforehand (by post office, notary public, doctor, dentist, etc.) for us to be able to make the change.