Information about the Erasmus+ grant for students affected by Covid-19

Most University of Leeds students taking part in Erasmus+ study or work placements overseas in 2019/20 were negatively impacted by the Covid-19 pandemic. We understand what a difficult time this created for many of you.  

We are here to fully support you and this page should answer many of the questions you may have about your Erasmus+ funding. 

Please also refer to the dedicated University of Leeds Coronavirus website for more further information for 'study and work abroad' students.


I returned from my Erasmus + study/work placement earlier than my original planned end date. Will this affect my funding and what should I do? 

Firstly, just to reassure you, you’re not alone. The University recalled all students studying or working abroad back to the UK (or their home country) following the Foreign & Commonwealth Office (FCO) advice

If you’re still taking part in online learning (study placement) or are working from home (work placement), this is classed as a continuation of your placement and you will continue to receive your Erasmus+ grant up until your planned actual placement end date. You will be required to evidence the ‘duration of your placement’ on a Certificate of Attendance. We will email you this document after the Easter holidays on or after 15th of April 2020.  

If you have completed your placement early, we will recalculate your Erasmus+ grant amount to reflect your ‘new’ end date and notify you of this. We will then amend your grant to reflect your ‘new’ end date. Depending on the amount you have already received and the newly calculated amount, you will then either: 

  • receive a top-up Erasmus+ grant payment or  
  • you may need to repay a portion of your Erasmus + grant back to the University.  

If you still have expenses directly and exclusively linked to your stay in the destination country, like rent and electricity that you still have to pay despite leaving the placement early, you may be able to keep an additional proportion of your grant beyond your amended end date.

Please email us before June 19 2020 clearly stating what expenses you incurred while staying abroad. The additional grant is subject to availability of additional EU funds.

If you do not continue to have expenses in the destination country then you might have to pay back the portion of the grant, covering the period between the date you terminated your mobility experience and its planned end date.  


I have returned early and am not taking part in online learning from the host university (study placement) nor continuing to work from home (work placement) however I am completing work for the University of Leeds in order to ensure I pass my year abroad. Can I continue to receive the Erasmus+ grant? 

The University will consider your Erasmus+ placement to have ended early and your grant will be re-calculated to reflect your ‘new’ end date. However if you still have expenses directly and exclusively linked to your stay in the destination country, like rent and electricity that you still have to pay despite leaving the placement early, you may be able to keep an additional proportion of your grant beyond your amended end date. 

Please email us before June 19 2020 clearly stating what expenses you incurred while staying abroad. The additional grant is subject to availability of additional EU funds.


I am still overseas, what should I do? 

You should strongly consider returning to the UK or your home country based on the latest FCO advice (or your own country’s advice). 

If, however, you continue to stay overseas in the country of your placement and continue your placement (online study, working from home, working on site etc) this is classed as a continuation of your placement and you can keep your Erasmus+ grant for the full duration of your placement.  

If you have been required to remain in the host country due to the Covid-19 outbreak but the placement institution or host doesn’t offer online learning or a working from home option, you may be able to receive an additional grant to cover the extra period of time, beyond what you had initially planned. Please email us by the 19 June 2020 clearly stating what expenses you incurred while staying abroad. The additional grant is subject to availability of additional EU funds.  


How do I submit evidence of additional costs incurred after I left my placement?

Please email us before 19 June 2020 using the appropriate email address below clearly stating what expenses you incurred while staying abroad. The additional grant is subject to availability of additional EU funds. You will need to provide evidence of the expenses you incurred and are claiming. 

erasmuswork@leeds.ac.uk - if you are taking part in Erasmus + work placement 

ErasmusDocumentation@leeds.ac.uk - if you’re taking part in an Erasmus + study placement

If you had incurred additional expenses in order to return to your home country earlier (for example you had to buy an additional flight in order to return early), you should use the University of Leeds insurance policy to make a claim.  

Insurance claims are considered on a case by case basis so it will be dependent upon the circumstances. Visit the University of Leeds travel insurance webpages to read the full policy and find out how to make a claim. 

If you are in financial hardship, you may be able to apply for University of Leeds Hardship Fund. The Fund is available to University of Leeds students who are facing financial hardship and you can apply if you have other additional expenses that the University insurance or Erasmus+ grant cannot cover. You can request an application form by emailing the Funding team. Please include your name and student ID in the email. 

If you are eligible to apply, you will be emailed an application form and further instructions. If your financial hardship relates directly to changed circumstances resulting from the COVID-19 situation please state this clearly within the email.  

You will need to provide further details about your situation as part of the application supporting statement. Any enquiries about the Leeds Hardship Fund can be directed to funding@leeds.ac.uk.  


I’m continuing with my placement overseas or in my home country (studying online, working remotely etc). Can I receive an additional Erasmus+ grant to cover any unexpected costs linked to my stay such as rent or electricity? 

As you will continue receiving your Erasmus+ grant you should use this to cover the costs just as you would have done if you were living in your host country. 


Should l make plans to return back to the country where my placement is located after the outbreak restrictions are / will be lifted? 

Due to the rapidly evolving situation regarding the coronavirus, the University of Leeds as a general rule is now no longer permitting any international travel for students or staff until the end of June at the earliest and this policy will only be reviewed in May.  The Foreign & Commonwealth Office is advising in the same manner. As such, it is highly unlikely you will be able to return to your placements once you have returned to the UK or your home country, so please plan as though you will not be returning and take all of your belongings home with you. 


Will I have to repay some of the Erasmus + grant back? 

This depends on your circumstances. 

If you are continuing with your placement either from the UK or abroad (online learning, working from home, on site), you will continue receiving your grant as planned.  

If you have stopped your placement and there is no alternative arrangement from your host institution in the form of online learning or working from home, we will re-calculate your grant based on your end date that you will provide. Please note this must be confirmed by your work placement host or host institution. In exceptional circumstances, you may be able to receive an additional grant beyond your earlier end date to cover expenses directly and exclusively linked to your stay in the destination country, like rent and electricity that you still have to pay despite leaving the placement.  

If you are not able to evidence your end-date of study or work then the University will use the 27th March 2020 as your revised end-date. 


My Erasmus+ placement has ended early and I am struggling to obtain end of year paperwork. Will I still receive the balance of my Erasmus+ grant if I am unable to get original stamps / signatures on paperwork? 

The University will be as flexible as possible given the circumstances, however we do need to ensure we are complying with Erasmus+ audit requirements, as the University has to evidence the trail of paperwork that is required for each individual participant receiving Erasmus+ funding. If you’re unable to get an electronic copy of the paperwork signed we may be able to accept an email sent from the domain address of the host university or host employer. Please contact us if you have specific concerns or questions about this. 


Can I get my final Erasmus grant payment as soon as possible?  

The University will arrange for you to receive your final top-up payment (if you are eligible) shortly after receiving confirmation you have completed all the processes outlined below. Payments can take up to three weeks to process between the date that the processes have been completed and the date the money clears to your account. 

If you are really struggling financially you may be able to apply for the University Hardship Fund.  


What documents do I need to submit to finalise my Erasmus + grant contract?  

You will also, depending on the end date of your placement, need to do the following. All paperwork should be sent to the University of Leeds electronically and electronic signatures can be accepted.

For Erasmus + study placements
Email all documentation to: ErasmusDocumentation@leeds.ac.uk 

  • Return fully completed Certificate of Attendance 
  • Complete online Erasmus feedback (EU survey) 
  • Complete online language assessment (OLS; for all students who completed the first OLS assessment) 
  • Acknowledge amended grant agreement (sent to you by email) 
  • Provide evidence of additional expenses if you want to use the Erasmus + grant to claim any expenses directly and exclusively linked to your stay in the destination country, like rent and electricity that you still have to pay despite leaving the placement earlier than planned. 

For Erasmus + work placements (traineeships) 
Email all documentation to: erasmuswork@leeds.ac.uk 

  • Return fully completed Certificate of Attendance 
  • Complete online Erasmus feedback (EU survey) 
  • Provide fully completed’ after the mobility section’ of your Learning Agreement for Traineeships – this has to be completed by your host institution/employer 
  • Complete the end of placement online language assessment (OLS; for all students who completed the first OLS assessment) 
  • Acknowledge complete amended grant agreement sent to you by email (if your actual end date is different to your original, planned date) 
  • Provide evidence of additional expenses if you want to use the Erasmus + grant if you want to claim any expenses directly and exclusively linked to your stay in the destination country, like rent and electricity that you still have to pay despite leaving the placement earlier than planned. 
  • Make the repayment of your Erasmus+ grant to the University, where applicable.  
Contact us 

If your question is not answered on this page, please email us at: 
erasmuswork@leeds.ac.uk - if you are taking part in an Erasmus + work placement 
ErasmusDocumentation@leeds.ac.uk - if you’re taking part in Erasmus + study placement