Personalised exam arrangements

If you're disabled, ill, taking exams abroad or unable to take an exam due to religious observance, then special exam arrangements may be made for you.

Find out what kind of adjustments can be made in order to enable you to sit your exams, and how to notify us if you need to have special arrangements put in place.

RELIGIOUS OBSERVANCE AND EXAMINATIONS

HOLY DAYS OR RELIGIOUS FESTIVALS

If you are unable to attend exams on Sabbaths, holy days or religious festivals, please tell the Exams Team by completing the Notification of religious commitments form before Friday 27 October 2017 (for semester 1 exams) or Friday 16 February 2018 (for semester 2 exams). After these dates it will be more difficult to take into account your requests as we will have started compiling the exam timetable.

Please include on the form all the dates during exam periods which affect you (including weekends).

The University will make every effort to avoid arranging exams on a Sabbath or holy day and to schedule exams during Ramadan in the morning for those students who have let us know their preferences (see section on Ramadan below). However, sometimes we may need to hold exams on such days or in the afternoon/later part of the day if no alternative time is possible.

RAMADAN

In 2018, the month of Ramadan falls from 16 May until 15 June. Thirteen days of this month overlap with the University’s semester 2 examination period (16-19 May, 21-26 May and 30 May-1 June).  

The large number of University exams and the exam timetable makes it difficult to avoid an overlap with Ramadan. However, it may be possible to arrange exams in the morning for those candidates who are observing Ramadan and who have this preference.  

If you wish the University to arrange your exams that fall between 16 May and 1 June in the morning, then please complete and submit the Notification of religious commitments form by Friday 16 February 2018

Disability

If you need any adjustments to be made for you so that you can take your exams then it is your responsibility to let your school know. You also need to contact the Disability Team as soon as possible to have a needs assessment. The Disability Team will make sure that the Exams Team makes appropriate arrangements for you.

Arrangements are made on an individual basis and might include things like:

  • extra time
  • rest breaks
  • use of a computer
  • a support worker to assist you as a reader, scribe or prompter.
Once we have been told of your disability, you can review the arrangements that have been made for you on Minerva. To do this:
  1. Log into Student Services.
  2. Click on "Examinations".
  3. Select "Examination Arrangements".

Late notice

In some cases, it may not be possible to meet your requirements if the University is only informed about these at short notice; however, we will endeavour to put appropriate arrangements in place, wherever we can. Before we can make the necessary arrangements, you will be asked to provide us with one of the following documents:

  • an up-to-date psychologist’s diagnostic report (for students with a specific learning difficulty (SpLD), such as dyslexia or dyspraxia) - you must have been aged 16 or older when this diagnosis was carried out
  • a letter from a health professional (for all other disabled students) which states how your disability or medical condition impacts on your learning - for example, this may come from a GP, consultant or psychiatrist.

If you are in doubt as to the type of medical evidence we require, contact the Disability Team. There will normally be deadline dates set before each round of examinations - contact the Disability team to check when these deadlines fall. The Disability Team may not be able to guarantee that we can take your requirements into account for the next round of exams if you contact us after these published deadlines.

    Illness

    If you are absent from an exam or believe that your performance in an examination or assessment has been affected by illness or other adverse circumstances, you must provide a written explanation to your parent/teaching school(s) within five working days of the examination. In the case of illness, this must be accompanied by a full medical certificate from a doctor.

    We advise you to check your school's individual mitigating circumstances policy, including deadlines for each semester and where to submit the claim.

    Temporary exam arrangements due to illness and disability or other reasons

    If you need temporary modified exam arrangements to be made for you due to illness or disability or another reason then submit a request to your parent school with up to date medical evidence (a medical note dated within four weeks before the start of the exam session).

    You will receive an email from the Exams Team once your exam arrangements have been made.

    Queries about your alternative exam arrangements

    Check your personal timetable in Minerva.

    Once the final timetable with venues has been published, your personal timetable will be updated to include any extra writing time you are entitled to in the duration alongside each exam.  Special Circumstances venues will be indicated with a suffix of "SC" after the room name.

    If you have any queries regarding your exam arrangements contact the Special Circumstances Team. Include your student ID number and the module code of your exam in the email.

      Taking exams abroad

      Eligibility

      You may be eligible to take your resit (or approved further first attempt) exams abroad if:

      • Your home address is outside the UK.

      • You are working or studying abroad as part of your programme.

      • You are an exchange student who has already returned home.

      The assessment must be suitable to be taken outside the University and a suitable examination environment must be available (e.g. British Council; home university).

      If you are a semester 1 exchange student and the University of Leeds exam period in January clashes with your home institution’s teaching patterns, see below.

      How to Apply

      You can apply to take exams overseas at the same time as applying for your resits on the Results and Resit Application page. This page is available via Minerva when final results are released. 

      If you've been granted first attempt resits, you can apply to take them overseas by emailing the Exams Team. Make sure you include your full name, ID number and the country and city where you wish to sit your exams. 

      Fees

      A standard fee of £50 will be charged for arranging exam overseas. This is in addition to any resit fees you are required to pay.

      The hosting institution (e.g. British Council) may also charge a separate fee for their services. You will need to contact them for further information.

      Exchange students studying in semester 1 only

      • If you are on an exchange programme and there is a clash between the University of Leeds exam times and your home institution’s teaching patterns, contact your parent school as soon as possible.
      • If you are studying modules that are assessed by a formal examination in January and the start date of semester 2 at your home university clashes with the January exam session, you are usually allowed to take your January exams at your home university. However, occasionally the format of an assessment dictates that it must be taken in Leeds.

      You must print out and complete an application to take January exams at your home university, and also:

      • Obtain approval from your home university, providing an official letter from them confirming the dates.
      • Check with the teaching school for each of your modules that assessment can be taken away from Leeds, and get a signature and a stamp on the form.
      • Scan the form and any supporting evidence and submit this to the Exams Team
      • Complete the form by the end of week five of semester 1.

      For more information on any of the above, contact the Exams Team