Clubs and Societies Associated Costs Fund

The Clubs and Societies Associated Costs Fund exists to help Plus Programme students access the full range of Clubs and Societies at Leeds University Union.

As long as you meet the eligibility criteria, you can apply to have up to £200 reimbursed from costs you have incurred over the 21/22 Academic Year as a society member .

Looking to have your society membership fees reimbursed? Take a look at the Clubs and Societies Membership Fund

The fund will remain open for applications until 20/07/22 and all applications will need to have provided all satisfactory proof of purchase by 9am on 22/07/22. 

Eligibility Criteria:

  • You must be registered on the Plus Programme, or eligible to join. For those not currently registered, you can find info on how to apply for membership here.
  • Costs must have been incurred during the 2021/22 academic year .
  • You must have been a member of the relevant society at the point in which you paid for the associated costs.
  • Only personal costs related to society activity will be eligible. For example, if equipment was bought by the applicant for the benefit or use of the whole society, this is not eligible.
  • You must have acceptable proof of purchase for anything you are claiming reimbursement on.

Costs you can claim for:

You can claim for any of the below costs. All costs must have been incurred specifically and solely to enable you to take part in the club or society.

  • Equipment (e.g. sports, activewear, scripts)
  • Regular classes/sessions
  • Ticketed events e.g. balls/fundraisers/conferences (must be purchased through Engage, Fixr or Eventbrite)
  • Domestic or International trips away
  • Official Merchandise
  • Competitions/matches
  • Gradings
  • Insurance/membership of a professional body
  • Travel 

Unfortunately, costs related to social events are not eligible for reimbursement except for the tickets to major events such as a ball, fundraiser or trip away.

FAQ

I can’t find my receipt, email confirmation or other proof of purchase. Can I still apply? Unfortunately, we can only approve applications where proof of purchase is provided. Screenshots of bank balances/statements cannot be accepted. If you are unsure whether your proof of purchase is valid, please contact activities@leeds.ac.uk 

What if the cost I want to claim for isn’t listed above? During this initial pilot run of the fund, we are only able to accept applications relating to the costs above. However, if you have a cost not listed above, we encourage you to fill the form in and click ‘other’ when selecting your cost type – this will give you an opportunity to explain the cost you wish to claim for. When we evaluate the fund, we will take all costs into account to see what may be added in future iterations of the fund.

Can I apply for reimbursement multiple times or for costs from more than one society? Yes! We encourage all Plus Programme students to claim for as many costs as they can until they reach the £200 limit. It does not matter if they go over multiple categories or societies. You can submit one application for each type of cost (for example, all the classes you attended for a martial arts society).

What if my costs go over £200? You are welcome to apply for reimbursement on costs that were over £200. If accepted, you will be refunded the maximum £200. No student will receive over £200 from the fund.

How do I submit proof of purchase? If your expense was purchased through Engage, you will need to provide the transaction ID. If it was not purchased through Engage, you will need to email your proof of purchase to activities@leeds.ac.uk, clearly stating your name and student ID in the email and using the subject ‘Plus Programme Associated Costs Fund Proof of Purchase’.

Applying

You must complete the online application form, which will be reviewed as quickly as possible.

Contact activities@leeds.ac.uk with any questions relating to a prospective or existing application.