Clubs and Societies Associated Costs Fund

The LUU Clubs and Societies Associated Costs Fund exists to help Plus Programme students access the full range of Clubs and Societies at Leeds University Union.

Are you a current Plus Programme student? Check out the LUU Clubs & Societies Fund page of our brand new SharePoint Site for the latest information on how and when to apply.

As long as you meet the eligibility criteria, you can apply to have up to £200 reimbursed from costs you have incurred over the 24/25 Academic Year as a society member.

Looking to have your society membership fees reimbursed? Head to the membership fund webpage.

The LUU Clubs & Societies Fund runs on a limited budget each academic year, and in 2023/24 we saw a record number of applications. Therefore the fund may close at another point in the year, we will update these webpages if this happens. 

Eligibility Criteria:

  • You must be registered on the Plus Programme. For those not currently registered, you can find info on how to apply for membership here.
  • Costs must have been incurred during the 2024/25 academic year.
  • You must have been a member of the relevant society at the point in which you paid for the associated costs.
  • Only personal costs related to society activity will be eligible. For example, if equipment was bought by the applicant for the benefit or use of the whole society, this is not eligible.
  • You must have acceptable proof of purchase for anything you are claiming reimbursement on.

Costs you can claim for:

You can claim for any of the below costs. All costs must have been incurred specifically and solely to enable you to take part in the club or society.

  • Equipment: e.g. activewear, uniform/kit, tennis racket, scripts etc.

  • Regular classes/sessions: receipts must be signed and dated by the coach/instructor if not purchased through Engage.

  • Ticketed events: these must be for society core activity or Christmas/Summer balls ONLY (purchased through Engage, FIXR or Eventbrite). See FAQs below for what counts as a core activity.

  • Domestic Trips Away: These are classed as trips outside of the Leeds area. If you are attending an event within Leeds, please consider whether it could be classed within one of the other categories (e.g. ticketed events).

  • International Trips Away

  • Merchandise: e.g. Official society hoodies, t-shirts, bags, etc.

  • Competitions/matches: Receipts must be signed and dated by the provider if not purchased through Engage.

  • Gradings: Receipts must be signed and dated by the provider if not purchased through Engage.

  • Insurance/membership of a professional body: Only if required or relevant to society activity.

  • Travel: You can claim for private and public transport. See FAQ below for specific details.

 

Applying

Before applying, please read through the LUU Associated Costs Fund Guidance document which can be found on our SharePoint site, which contains eligibility criteria, the application process, evidence requirements and FAQs. You must then complete the online application form here, which will be reviewed as quickly as possible. The application form is also available on the Plus Programme SharePoint site. Please be aware that it may take up to 4 weeks for applications to be processed. 

Contact the LUU Student Activities Team at activities@leeds.ac.uk with any questions relating to a prospective or existing application.