Attendance

We expect you to attend all teaching activities, including lectures, seminars, practicals and personal tutorials.

Regular and appropriate attendance is a University requirement, as outlined in the Curricular Ordinances and Regulations

During registration, you sign up to the student contract that states that “continuous unauthorised absence from teaching activities may lead to formal warnings being issued about unsatisfactory performance. Such warnings are part of the University's 'Unsatisfactory Students Procedure'”.

Exceptions to normal attendance monitoring

In some instances, the process for monitoring attendance may need to be adapted to take account of your mode of study. The following guidance is provided in relation to these “exceptions”.

Clinical Placements

It is your responsibility to inform the school and placement provider if you are unable to attend your placement. It is also usual practice for placement providers to inform the school placement coordinator of your absence within a couple of days.

Distance Learners

If you are on a distance learning programme, we monitor your attendance by email.

Fieldwork

Your fieldwork tutor will monitor your attendance if you are participating in fieldwork away from the University. Any absences will be followed up at briefings and progress meetings that make up part of this activity.

Cross-disciplinary programmes

If you are on a cross-disciplinary programme, the teaching schools will notify your parent school if your attendance is a cause for concern.

Joint programmes

In the case of jointly-run programmes delivered with another university, your sponsor institution will have overall responsibility for reporting continuous absence to UKBA. In cases where you are taught at Leeds but sponsored by another institution, we will notify the partner institution of any continuous unauthorised absence.

Language Centre – English language pre-sessional courses

If you are absent without giving a reason, the Language Centre will contact you by telephone, email or letter. If you do not respond within a three week period, the Centre will escalate your details to the programmes and assessment office who, in the case of international students under Tier 4, will carry out the final verification before contacting UKBA to inform them of your absence.

Short fat modules

If you are on short fat modules, such as those delivered by the Executive MBA and Civil Engineering MSc programmes, you will be monitored in the usual way when participating in taught sessions. During project or dissertation work, you are not expected to attend classes, but are allocated a supervisor with whom you discuss progress updates. The module leader or programme administrator is responsible for following up absence issues in discussion with the student and supervisor.

Study abroad

As part of the University’s duty of care, as an outgoing study abroad student, you should expect contact with your year abroad or personal tutor at least twice a year if away from the University for a full year, or once if abroad for just one term.

If you are an incoming study abroad student, your parent school will be responsible for monitoring your attendance.

Visiting students

If you are a visiting student that intends to study at the University for fewer than six months and enter the UK with “Student Visitor” status, you will be monitored as part of the school’s general duty of care. You do not fall under the requirements of the UK Visas and Immigration Points Based System.

Work Placements

If you are on work placement, your placement provider will monitor your absence in the usual way and notify the University of any unexplained absence, as per existing arrangements.